POLICY FOR COMMUNICATIONS WITH THE COURT
This policy statement outlines the court's stance on communications with the Court to ensure fair
and impartial proceedings.
Prohibited Ex Parte Communications
Ex parte communication regarding a pending or impending matter before the court is strictly
prohibited. This includes, but is not limited to:
1.Discussions about the merits of a case with only one party or their attorney present.
2.Receiving written or email communications from a party or their representative about
substantive issues in a case without sharing them with all parties.
3.Engaging in conversations about a case's facts or legal arguments outside of official
court proceedings or properly noticed meetings.
Acceptable Communications
The following types of communication are generally considered acceptable and not prohibited by
the ex parte rule:
1.Scheduling, administrative, or logistical matters that do not address substantive issues.
2.General questions about court procedures, policy, or local rules, provided no specific
case details are discussed.
3.Emergencies that require immediate attention for the safety and well-being of
individuals involved in a case.
Official Proceedings for Substantive Communications
All substantive communications with the Court that are not otherwise prohibited by the rule
against ex parte communications must take place only in official proceedings. This includes
hearings, trials, and properly noticed conferences. Substantive matters should not be addressed
through informal channels such as email, phone calls, or personal meetings outside of court. This
ensures transparency, maintains a proper record, and allows all parties equal opportunity to
participate in and respond to substantive discussions.
Reporting Violations
Any attempt at prohibited ex parte communication must be promptly disclosed to all parties
involved in the case and documented in the court record.
Consequences
Violations of this policy may result in sanctions, including but not limited to, disqualification
from the case, disciplinary referrals, or other appropriate measures as determined by the court.
By adhering to this policy, we maintain the integrity of our judicial process and ensure equal
access to justice for all parties.
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